Policies and Procedures for
RCC Facility Requests

1. Anyone wishing to use any of the facilities at RCC must fill out a Facility Request Form. These can be picked up at the church office during regular office hours or printed from our website at www.rccchurch.org. Once this form is completed, you may turn it in to Sarah in the church office during office hours or fax the completed form to 919-266-7003.  Reservation submitted by Friday of each week will be reviewed the following Tuesday. For reservations being placed less than 1 week before the event date requested, please call (919) 266-7000 ext. 10. To have a better chance of availability, we request that you turn your form in at least 2 weeks before the event.  Please do not assume that because you have turned in a request you have the facility reserved. You will be contacted and informed as to the availability of the facility once the form has been reviewed.  Due to many requests for use of the facilities, no one is exempt from these procedures.  Please do not assume that your  ministry automatically has use of a facility.  Please do not ask any of the pastors for use of a facility.  They do not handle scheduling facilities.

2. There will be no set-up for activities that are not RCC church wide events

3. If you require set-up for an event that is not a church wide event, there will be a nominal charge for the set-up. The amount of this charge is contingent upon the size of the event.

4. If you require sound to be set up for an event that is not an RCC church-wide event, there will be a $25 charge.

5. After use of the facilities, you will need to do the following:

• Vacuum
• Cut air back
• Take out trash
• Make sure facility/facilities you use are left clean
• Turn off all lights
• Lock doors

6. If you use the kitchen, the following additional things must be done:

• Sweep floor and mop if there are any spills
• Wash, dry and put away any utensils you use
• Make sure countertops are washed off
• Do not leave any food on countertops or in refrigerator
• Take trash to dumpster and put new bag in trash can(s)

7. When filling out facility request, be sure to include all information i.e.: time you need to get into the facility, time you will be leaving (these times should include set up time and clean up time)

8.Please read the request form carefully. There are specific items asked for in each space. Please answer appropriately and completely.

9. If set up is required, a diagram of the set up must be included on the back of the Facility Request Form.